# Humans Resources

Note

Documentation

French documentation on the implementation of regulated absences is available on the download page

This section allows to manage the society’s Humans Resources

This system comes in addition to the standards of the management of absences

- You must define the Employees and Manager, Leaves types and Employment contract type

- You can choose the leave entitlement standard for each type of contract

- The employee may reserve periods of leave of absence according to his rights.

- The system also includes a validation process of the requests during the leave period.

Warning

Absence Administrator

In order to be able to manage and parameterize the human resources module after its installation, you must go to global parameters in the Work tab. A new parameter is displayed: Leaves System

You can choose here who will be the administrator of this module

Important

The HR module was created in order to be easily adapted to French law but it can be fully parameterized according to the rights of any country

## Regulated absence

The “Regulated Absence” module is used to manage absences that must be validated, controlled and have values to be regulated according to French law.

Thanks to this module, it is thus possible to manage the paid holidays, the RTT, the Stopped diseases by treating

> - quantities acquired over a period of time

> - the period of validity of a quantity of absence

> - the possibility or not to take early holidays over the period being acquired

> - the number of days before and after which the absence request can be made

> - specific acquisition rules

> - validation or rejection of an application

Note

A project dedicated to these regulated absences is created and makes it possible to store the requested days of absence as planned time and the days of absence validated as working time thus making it possible to integrate these absences in the planning.

Leaves States

Regulated absences have 3 states:

> recorded

> Creation status. In this state all the data of the absence can be modified

> validated

> State that only the manager and the administrator of the module can be enabled.

> In this state, only the state of absence can be changed by the manager or administrator

> cancelled

> State that only the manager and the administrator of the module can be enabled.

> In this state, only the state of absence can be modified by the manager or administrator

> and the number of days the absence represents are not taken

Note

The calculation of the number of days represented by absence is done on the basis of working days Global Parameters and schedule associated with employee: holidays, non-working days

### Employees and Manager

The properties below is visible only when the regulated Absence module is enabled

Employee

An employee is a Resources whose property “is an employee” is checked in the screen ressources

Note

The manager records the request

Employee makes the request

Box is an employee is checked

Once the resources are saved as employees, you can manage them from the employee screen

you find the same fields of description as the resources.

Employee screen

In this section, the employee can see the person who manage its leaves periods

> Employment Contract

> This section is visible and linked to the Employment contract type screen

> To an employee are associated a Employment contract and Leave Rights earned

> The contract is associated with a Employment contract type

> This allow the employee to associate the rules of acquisition, the special rules of regulated absences and the acquired rights by type of absence and by acquisition period.

Manager

A manager is a resource whose properties “is an employee” and “is absence manager” are checked

Box “is an employee” and “is manager of leaves” is checked

A manager must be an employee.

An employee manager can make absence requests in lieu of employees.

He can validate or reject employee absentee requests that he manages.

Important

The management of an employee is dated, which allows to change manager

or temporarily delegate management to another manager (absences).

Manager Screen

Bulk add for employees managed

It is possible here to associate the employees with their manager, ie:

- IN MASS according to criteria of massification

- UNITAIREMENT with the list of employees attached to this manager

For example, if the company closes in August …

The manager can register a request for his organization and under organization, for all the organizations, his entire team, himself included

Administrator

If an employee does not have a manager, the administrator of the Regulated absence module acts as manager.

The administrator is obligatorily a leave manager

Administrator and Leaves Manager menu.

Warning

When a resource is no longer “used”, all the elements of the Regulated absence module are deleted by the module:

- Assignments to activities associated with type of absence

- Time spent generated following validated absence requests

- Planned times generated due to absence requests not yet validated

- Absence requests

- Acquired rights

- Contracts

- Links with his managers

### Leaves Calendar

Regulated absences are done either by the employees or by their manager

Absences can be recorded from the leaves calendar

Leaves calendar

To record or change your absences, double clicking on an existing date or absence

A pop up opens to display the properties of an absence (date and type of absence …)

Leaves attributs

After validation, the holiday appears in the calendar.

The manager (and / or administrator) can validate or not, the leave of the employees.

The color of the holidays will change according to the validation.

### Leaves Periods

Regulated absences are done either by the employees or by their manager

Absences can be recorded from the leaves Periods screen

Leaves periods

On this screen, you can save, edit, delete a holiday request, as in the holiday calendar.

The Employee Manager and Administrator can change the status of a holiday (see Reports).

### Leave Rights earned

On this screen, you can see your leaves rights earned since your contratc’s beginning.

Leaves rights earned

The start and end dates correspond to the period on which the days of leave are calculated

The numbers of the days acquired and remaining

If your holidays over the reference period and according to the type of leave, then the checkbox “closed” is validated.

You no longer have this type of holiday available and can not ask any more

### Employment contract

You can see the details of the contracts and which employee is attached to them

Leaves rights earned

### Leaves Dashboard

A dashboard is available to absence managers

Leaves dashboard

The filter bar allows you to filter the information presented in the dashboard

Filter bar

Leaves Calendar displays informations based on filters applied by managed employee

The tells you that the request was made late

You can export the calendar into Excel format

Synthesis

The synthesis is also displayed according to the filters selected beforehand,

and gives the number of days remaining to be taken by type of leave and managed employees

Leave period to process

In this section, appears the list of absences to be processed, that is to say under the “recorded” status

### Regulated leaves parameters

#### Earned rights

The regulation of absences is based on the rights to take absences acquired over a given period.

It is therefore based on values to be given to attributes of regulation according to the type of absence (ex: Paid leave, RTT, sick leave, legal leave, etc.), and the type of contract associated with the employee (Ex: Full time, Part time).

General acquisition of rights

When you create a Employment contract type or Leaves types, you have several contractual values to fill in.

Contractual values for the leaves type

Warning

Check box “On default” and “on everything”

- If you check on “default” the entered values will be reflected on the default contract type only.

- If you check on “all” the entered values will be on all contract types.

- These values can not be changed after they are saved.

For any change, the creation of a new type of absence is necessary.

Field | Description
--- | ---
start month period | month starting the reference period of paid holidays in your country.
start day period | day starting the reference period of paid holidays in your country.
period duration | The length of the period gives the number of months over which your reference period will extend.
quantity | the number of days of leave that will be paid during the period reference.
period of leave rights earned | the number of months before you can use your acquired days.
integer quotity | Possibility of rounding up earned leave.
validity duration | period during which the days of leave acquired will be retained. Beyond this period the acquired holidays are lost.
is justiable | defines if the absence must be the subject of a request for proof
can be anticipated | If leave can be taken before the vesting period
max delay for retroactive absence (days) | allows, or not, to record absences on paid leave after being actually absent.
max delay for anticipated absence (days) | Number of days before which an application can be made

Note

In France, an employee is entitled to 2 and a half days of leave per month of actual work at the same employer, wether 5 weeks per full year of work (from June 1st to May 31st)

Specific acquisition of rights

To integrate specific rights of absence, the concept of special rights has been put in place.

Usable entities are:

- Absences

- Employees

- Contracts

- Acquired rights

Contractual values for the leaves type

Field | Description
--- | ---
Name | The name to give to the special right
custom earned rule | The rule allowing the calculation of a number of times to apply the quantity of right to absence
where clause | Condition of application of the special right
Quantity | The elementary quantity of the special right
Leave type | The type of absence to which the special duty applies

#### Leaves types

This part allows you to create the types of absences regulated according to the laws of your country.

A corresponding activity (= name of absence type) is created on the project dedicated to absences management.

All employees (resource registered as employee) are assigned to this activity

Leaves types screen

In the details area, you defined the type of absence.

Section treatment

You can choose the workflow that will be attached to human resources

Section “Send Information…”

Send an alert to

In this section, you can defined who received an internal alert or an email on the creation, the update, the delete and/or the treatment of the leaves

See also

More detail about contractual values, see Earned rights

#### Employment contract type

This section allows you to create the different contracts that are in effect in your company

The types of contracts allow to have rules of acquisition of different regulated absences according to the contract of employment of an employee

You can only have one type of default contract

Note

example in France

- Executive contract = No acquisition rule

- Full-time frame contract = RTT

- Part time frame contract = No RTT

- etc.

Screen of Employment contract type

See also

More detail about contractual values, see Earned rights

Parameters for earned leave rights

- In this section you can define which types of regulated absences will be attached to this type of contract.

- If you have created several types of regulated absences and attached them to all your contracts

> (check box on default or on everything), these types will be visible in this section.

If you are missing types of absences, you can create them from this screen:

- Click on the button

- A pop up opens and proposes to fill in the same fields as on the screen of the types of regulated absences

Special leaves rights

See also

More detail about Specific values, see Earned rights

Configuration of special leave rights

Special acquisition rules are rules that can not be expressed with the values of the standard acquisition rules

Special leaves rights

custom earned rules:

Define the special acquisition rule based on the attribute values of a ProjeQtOr entity.

This rule follows the vocabulary of the SQL language

where clause

Condition of application of the special right

this clause follows the vocabulary of the SQL language

Important

for help with the SQL functions you can use, click on the section bar help on clause input

A new part appears and proposes drop-down menus with prerecorded SQL queries

Special Leaves

Quantity

Number of additional acquired days calculated following the application of the special acquisition rule

This rule follows the vocabulary of the SQL language

Leave type

The type of regulated absence to which will be attached, the rule of special absence.

#### Employment contract end reason

Allows you to record the different types of end of contract.

Note

Why end a contract?

- Resignation

- Change of the status (non managment -> management)

- Change of the quotity (100% -> 80%)

- Going to retire…

These different reasons may lead to changes in the rules governing the acquisition of the rights of absence.

Employment contract end reason box

#### Leaves System habilitation

Allows you to restrict or restrict the view of Human Resources module screens to employee profile types.

They can view - read - create - update and/or delete access

Leaves System habilitation