Bill

- Bills

- Terms

- Activities prices

- Payments

- Catalog

# Bills

A bill is a request for payment for delivered work.

Billing will depend on billing type defined for the project through project type.

Billing types

> Each bill is linked to project, a project has a project type, and a project type is linked to a billing type.

> So the billing type is automatically defined for the selected project.

> Billing type will influence bill line format.

> At terms

> - A term must be defined to generate the bill, generally following a billing calendar.

> - Used for instance for: Fixed price projects.

> On produced work

> - No term is needed.

> - The billing will be calculated based on produced work for resources on selected activities, on a selected period.

> - Used, for instance for: Time & Materials projects.

> On capped produced work

> - No term is needed.

> - The billing will be calculated based on produced work for resources on selected activities, on a selected period.

> - Used, for instance for: Capped Time & Materials projects.

> Note

> - Taking into account that total billing cannot be more than project validated work.

> Manual

> - Billing is defined manually, with no link to the project activity.

> - Used, for instance for: Any kind of project where no link to activity is needed.

> Not billed

> - No billing is possible for these kinds of projects.

> - Used, for instance for: Internal projects & Administrative projects.

Note

Billing report

- Only bill with at least status “done” will be available for reporting.

- Before this status, they are considered as a draft.

Section: Description

Field | Description
--- | ---
Id | Unique Id for the bill.
Name | Short description of the bill.
Bill type | Type of bill.
Project | The project concerned by the bill.
Date | Date of the bill.
Payment deadline | Payment deadline.
Payment due date | Due date for payment (read only).
Customer | Customer who will pay for the bill.
Bill contact | Contact who will receive the bill.
Recipient | Recipient who will receive the payment for the bill.
Origin | Element which is the origin of the bill.
Billing type | Project billing type.

* Required field

Field: Payment due date

- The value is calculated with date of bill + payment deadline.

Fields: Customer & Bill contact

- Automatically updated from project fields.

Section: Treatment

Field | Description
--- | ---
Status | Actual status of the bill.
Responsible | Resource who is responsible for the bill.
Sent date | Date when bill is sent to customer contact.
Send mode | Delivery mode.
Done | Flag to indicate that the bill has been treated.
Closed | Flag to indicate that the bill is archived.
Cancelled | Flag to indicate that the bill is cancelled.
Amount | Total amount of the bill.
% of order | Percentage of the bill balance over order amount.
Payment | Payment of bill.
Comments | Comments for the bill.

* Required field

Fields: Amount

Columns:

- Ex VAT: Amount without taxes.

  - The value is automatically updated with the sum of bill line amounts.

- Tax: Applicable tax.

  - Automatically updated from customer field.

- Full: Amount with taxes.

Fields: Payment

Columns:

- Date: Date of payment.

- Amount: Payment amount.

- Complete: Flag to indicate that complete payment.

Section: Bill lines

Input for each bill line depends on billing type.

Field | Description
--- | ---
Id | Unique Id for the bill line.
N° | Number of the line for the bill.
Description | Description of the line.
Detail | Detail of the line.
Unit price | Unitary price of billed element.
Quantity | Quantity of billed element.
Sum | Total price for the line (Price x Quantity).

Bill lines management

- Click on to add a bill line. A different “Bill line” dialog box will be displayed depends on billing type.

- Click on to modify an existing bill line.

- Click on to delete the bill line.

Bill line: At terms

Bill line - At terms

Fields - Bill line - At terms
Field | Description
--- | ---
N° | Number of the line for the bill.
Term | Project terms to be selected.
Description | Description of line.
Detail | Detail of the line.
Price | Real amount of term.

* Required field

Field: Description

- Automatically set with the term name.

- Can be modified on update.

Field: Detail

- Can be set on update.

Bill line: On produced work & On capped produced work

Bill line - On produced work & On capped produced work

Fields - Bill line - On produced work & On capped produced work
Field | Description
--- | ---
N° | Number of the line for the bill.
Resource | Project resources to be selected.
Activity price | Project activities price to be selected.
Start date | Start date of the period to take into account.
End date | End date of the period to take into account.
Description | Description of line.
Detail | Detail of the line.
Price | Price of the activity.
Quantity | Quantity of element.
Amount | Amount for the line (Price x Quantity).

* Required field

Field: Description

- Automatically set with selected resource, activity price name and dates.

- Can be modified on update.

Field: Detail

- Can be set on update.

Bill line: Manual billing

Bill line - Manual billing

Fields - Bill line - Manual billing
Field | Description
--- | ---
N° | Number of the line.
Amendment | Flag to indicate this is an amendment line.
Description | Description of the line.
Detail | Detail of the line.
Price | Unitary price of element / measure unit.
Quantity | Quantity of element.
Amount | Amount for the line (Price x Quantity).

Field: Amendment

- This field is used for amendment values in order detail.

# Terms

A term is a planned trigger for billing.

You can define as many terms as you wish, to define the billing calendar.

Note

- Terms are mandatory to bill “Fixed price” project.

- A term can be used just one time. The bill name will be displayed.

A term has triggers

- You can link the activities that should be billed at this term.

- A summary of activities is displayed for validated and planned amount and end date.

- Validated and planned values play the role of reminder.

- You can use these values to set real amount and date.

Section: Description

Field | Description
--- | ---
Id | Unique Id for the term.
Name | Short description of the term.
Project | The project concerned with the term.
Bill | Bill name that uses this term.
Closed | Flag to indicate that term is archived

* Required field

Section: Fixed price for term

Field | Description
--- | ---
Real amount | Defined amount for the term.
Real date | Defined date for the term.
Validated amount | Sum of validated amounts of activities defined as triggers (Read only).
Validated date | Max of validated end dates of activities defined as triggers (Read only).
Planned amount | Sum of planned amounts of activities defined as triggers (Read only).
Planned date | Max of validated end dates of activities defined as triggers (Read only).

Fields: Amount and Date (Planned & Validated)

- When a trigger is entered, the values of planned and validated are automatically updated with the sum and the max of triggered amounts.

Section: Trigger elements for the term

This section allows to manage element trigger.

Trigger element management

- Click on to add an element trigger.

- Click on to delete an element trigger.

Fields - Add a trigger element to term dialog box
Field | Description
--- | ---
Linked element type | Type of element to be selected (Activity, Meeting, Milestone, Project, Test session).
Linked element | Item to be selected.

# Activities prices

Activity price defines daily price for activities of a given activity type and a given project.

This is used to calculate a billing amount for billing type On produced work and On capped produced work.

Section: Description

Field | Description
--- | ---
Id | Unique Id for the activity price.
Name | Short description of the activity price.
Project | The project concerned with the activity price.
Activity type | Type of activities concerned with the activity price.
Price of the activity | Daily price of the activities of the given activity type and the given project.
Sort order | Number to define order of display in lists.
Closed | Flag to indicate that activity price is archived.

* Required field

# Payments

Allow to define payment of bills.

The bill keeps track of payment.

Section: Description

Field | Description
--- | ---
Id | Unique Id for the payment.
Name | Short description of the payment.
Payment type | Type of payment.
Description | Description of the payment.

* Required field

Section: Treatment

Field | Description
--- | ---
Payment mode | The mode of payment.
Payment date | Date of payment.
Payment amount | Amount of the payment.
Payment fee | Payment of the fee.
Payment credit | Balance of payment amount less payment fee.
Bill | Bill concerned with the payment.
Bill reference | Reference of bill.
Customer | Customer of bill.
Recipient | Recipient of bill.
Bill amount | Amount of bill.
Closed | Flag to indicate that payment is archived.

* Required field

# Catalog

Catalog defines items (products or services) that can be obects of a quotation, an order or a bill.

This is used on the quotation lines, order lines and invoice lines. See: Bill lines.

Section: Description

Field | Description
--- | ---
Id | Unique Id for the payment.
Name | Name of the catalog.
Catalog type | Type of catalog.
Description | Description of the catalog.
Detail | Detail of the catalog.
Nomenclature | Nomenclature of the catalog.
Specification | Specification of the catalog.

* Required field

Section: Treatment

Field | Treatment
--- | ---
Unit price | Type of unit.
Quantity | Quantity of catalog.
Product | Type of product.
Product version | Version of the product.